The Constitution of the Ballater Local History Group
The name of the Group shall be Ballater Local History Group (hereinafter called “BLHG”).
The Objects of BLHG shall be to cater for the wide range of interests within the community in the History of Ballater and its environs and to raise awareness among members of BLHG and the community at large of the historical value of Ballater. To this end BLHG will:
1. Arrange events, visits and speakers
2. Become active in studies, surveys and conservation
3. Raise public awareness of BLHG
4. Participate in relevant community activities
5. Liaise with local and other Organisations
6. Collect, record and store information, objects and documents
7. Publish appropriate records and reports.
8. Provide access to material held by BLHG and
9. Take any other steps necessary to achieve its objects.
Membership shall be open to any person who expresses an interest in the objects of BLHG and who pays the subscription due. BLHG shall keep a Register of members.
The membership subscription shall be as fixed by the members at their Annual General Meeting. Subscriptions shall be payable within 60 days of the AGM.
5 Steering Group
There shall be a Steering Group of at least five, consisting of a Chairperson, a Secretary, a Treasurer as office bearers and at least two ordinary members. The office bearers and Steering Group members shall be elected by and from the members of BLHG at the Annual General Meeting, when all Steering Group members shall retire from office but shall be eligible for re-election. The Steering Group shall have power to co-opt not more than two additional members, who shall be members of BLHG, and shall hold office until the Annual General Meeting following their co-option. The Steering Group shall meet as often as they shall deem necessary but at least once every year between Annual General Meetings. Subject to re-election, there shall be no time limit to any person holding office
6 Rules of Procedure at all meetings
Subject to the provisions of clauses 10 (ten) and 11 (eleven), all questions arising at any meeting shall be decided by a majority of those present and entitled to vote. In the case of equality of votes, the Chairperson shall have a second or casting vote
Three shall form a quorum at Steering Group meetings. Ten shall form a quorum at an Annual General Meeting or Extraordinary General Meeting
A record of all proceedings and resolutions shall be kept by BLHG
7 Annual General Meeting
BLHG shall hold a General Meeting in every calendar year as its Annual General Meeting at such time and place as the Steering Group may determine, provided that every Annual General Meeting except the first shall be held not more than fifteen months after the holding of the last preceding Annual General Meeting. All members of BLHG shall be entitled to attend the Annual General Meeting for the purpose of receiving the Annual Report and Accounts, of electing Steering Group members, and appointing an Auditor. At least fourteen clear days notice of the Annual General Meeting and its agenda shall be given to all members of BLHG.
8 Extraordinary General Meeting
All General Meetings other than the Annual General Meeting, shall be called Extraordinary General Meetings. An Extraordinary General Meeting shall be called either following the receipt by the Secretary of BLHG of a requisition to that effect signed by ten members of BLHG or following a majority Steering Group decision to that effect. In the former case, the meeting must be held within twenty one days of receipt by the secretary of the requisition. In all cases fourteen clear days’ notice of the Extraordinary General Meeting and its agenda shall be given to all members of the BLHG.
9 Application and Investment of Funds
All monies received by BLHG shall be applied in carrying out the objects of BLHG in accordance with the constitution. The Treasurer shall keep proper accounts of the finances of BLHG and operate such Bank Accounts in the name of BLHG as shall be determined by the Steering Group. The accounts shall be examined at least once a year by an independent examiner appointed at the Annual General Meeting. The assets of BLHG shall be held in the names of the Chairperson and the Treasurer for the time being as trustees ex officio for BLHG. The Trustees shall be bound to deal with the assets according to instructions given by the Steering Group.
10 Alterations to the Constitution
This Constitution shall only be altered by a resolution or resolutions passed by not less than a two-thirds majority of those present and entitled to vote at a General Meeting of BLHG.
11 Dissolution of BLHG
BLHG may be dissolved by a resolution passed by not less than a two-thirds majority of those present and entitled to vote at a General Meeting of BLHG. Following a decision to dissolve BLHG, the Steering Group, after all outstanding debts and liabilities have been discharged, shall have the power to decide how any assets remaining are disbursed, provided that such assets are applied towards a charitable purpose which benefits or could benefit the inhabitants of the Ballater area.